Last updated: 15 August 2026
Singapore Shufflers respects your privacy and is committed to protecting the personal data entrusted to us. This Privacy Policy explains how Singapore Shufflers collects, uses, discloses, stores and protects personal data in accordance with Singapore's Personal Data Protection Act 2012 (PDPA).
1. Who we are
Singapore Shufflers is a running club based in Singapore. For questions about this Privacy Policy or personal data we hold about you, contact our Data Protection contact at contact@singaporeshufflers.com.
2. Personal data we may collect
Depending on how you interact with Singapore Shufflers, we may collect your name, email address, telephone number, information submitted through a membership application or enquiry, running and training background, performances and personal bests, information about coaches or other training groups, participation in club activities and events, race results and sporting records, photographs or other media, correspondence with the club, and technical information reasonably required for the operation and security of the website.
We aim to collect only information that is reasonably necessary for the purposes described in this Policy.
3. How we collect personal data
We may collect personal data when you apply to join Singapore Shufflers, contact us, participate in club training or events, submit race or performance information, provide photographs or other content, or otherwise provide information to the club. We may also obtain relevant sporting information from publicly available race results or other legitimate sources where appropriate.
4. How we use personal data
We may collect, use and disclose personal data to assess and respond to membership applications; administer club membership; communicate with members and applicants; organise training, races and club activities; maintain appropriate participation records; maintain and publish club rankings, records, results, honours and historical information; verify performances; respond to enquiries; maintain the security and proper operation of our website and systems; comply with legal or regulatory requirements; resolve disputes or investigate suspected misuse; and for other purposes reasonably related to these activities where appropriate notification has been provided.
Where we wish to use personal data for a materially different purpose, we will provide appropriate notification and obtain consent where required.
5. Club results, rankings and honours
Singapore Shufflers maintains historical sporting records relating to the club. These may include athlete name, gender or competition category, age category, race or event, performance or finishing time, race date and location, club ranking, club record and team honours. This information may be displayed publicly on the Singapore Shufflers website where appropriate for maintaining club sporting records and history. If you believe information displayed about you is incorrect, contact us so that we can review it.
6. Photographs and publicity
Photographs or other media may be taken during Singapore Shufflers training sessions, races or other club activities. Where consent is required for a particular use, we will seek that consent separately. If you have concerns about a photograph or other media featuring you that has been published by Singapore Shufflers, please contact us.
7. Membership applications
Information submitted through the Singapore Shufflers membership application form is used primarily to assess whether the applicant is suitable for the club, understand the applicant's running and training background, communicate about the application, administer the membership process and maintain appropriate application records. Submission of an application does not guarantee acceptance into Singapore Shufflers. Access to application information is limited to people who reasonably require it for club administration.
8. Disclosure of personal data
Singapore Shufflers does not sell personal data. We may disclose personal data where reasonably necessary to authorised club administrators, service providers supporting our website, email, hosting or backups, event organisers or sporting bodies where required for participation or administration, professional advisers, law-enforcement or government authorities where required or permitted by law, or another party where you have consented to the disclosure. Where third-party service providers process personal data on our behalf, we take reasonable steps to ensure appropriate safeguards are in place.
9. Overseas processing and storage
Some service providers used by Singapore Shufflers may process or store personal data outside Singapore. Where personal data is transferred outside Singapore, we take reasonable steps to ensure that the transferred data receives a standard of protection comparable to the protection required under the PDPA.
10. Protection of personal data
Singapore Shufflers takes reasonable administrative, technical and organisational measures to protect personal data against unauthorised access, collection, use, disclosure, copying, modification, loss, disposal or similar risks. Access is limited where reasonably practicable to people who require it for legitimate club purposes. No electronic storage or transmission system can be guaranteed completely secure, but we take reasonable precautions appropriate to the nature of the information we hold.
11. Retention of personal data
We retain personal data only for as long as it is reasonably necessary for the purposes for which it was collected or for legitimate legal or administrative purposes. Information forming part of the club's legitimate historical sporting record, such as results, records and honours, may be retained for substantially longer than unsuccessful membership application information. When personal data is no longer required for a legitimate purpose, we take reasonable steps to delete it, anonymise it or otherwise cease retaining it where appropriate.
12. Access and correction
You may contact Singapore Shufflers to request access to personal data about you that is in our possession or under our control, or correction of personal data that you believe is inaccurate or incomplete. Requests should be sent to contact@singaporeshufflers.com. We may need to verify your identity before processing a request, and requests will be handled in accordance with the PDPA and applicable exceptions.
13. Withdrawal of consent
Where Singapore Shufflers relies on your consent to collect, use or disclose personal data, you may withdraw that consent by giving reasonable notice. Contact us at contact@singaporeshufflers.com. We will explain reasonably foreseeable consequences where appropriate. Withdrawal does not affect collection, use or disclosure permitted or required by law without consent, and in some circumstances may mean that we can no longer provide a service or administer participation in an activity.
14. Communications
Singapore Shufflers may use contact information provided by members or applicants for communications reasonably connected with membership, training, races, events, club administration and other club activities. Where separate consent is required for promotional or marketing communications, those communications will be handled in accordance with the applicable consent requirements. You may contact us if you no longer wish to receive optional communications.
15. Cookies and website information
The Singapore Shufflers website may use cookies or similar technologies necessary for the operation, security and functionality of the website. If analytics, advertising or other technologies are introduced that materially change the information collected through the website, this Privacy Policy and any necessary consent mechanisms will be updated accordingly.
16. External websites
Our website may contain links to third-party websites, including race organisers, sporting organisations, social-media platforms or other services. Singapore Shufflers is not responsible for the privacy practices of third-party websites. You should review their privacy policies before providing personal data to them.
17. Changes to this Privacy Policy
Singapore Shufflers may update this Privacy Policy from time to time to reflect changes to our activities, website, personal-data practices, service providers or applicable legal requirements. The latest version will be made available on the Singapore Shufflers website with its revision date.
18. Contact us
For questions, requests or concerns regarding personal data or this Privacy Policy, contact Singapore Shufflers — Data Protection Contact at contact@singaporeshufflers.com.
